Grant Activity & Progress Report
Table 7: Timetable of Implementation Activities |
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Specific Tasks |
Primary Participants |
Methods Involved |
Tangible Results |
From To |
|
Year 1: 2018-19 |
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Appoint Project Director |
President; VP Academic Affairs |
Follow MUW policies and procedures for overload assignments |
Key individual in place to immediately begin project activities |
10/18 |
11/18 |
Recruit, identify and hire other program staff |
Project Dir.; HR |
Follow MUW hiring policies and procedures |
All positions are in place to implement project activities |
10/18 |
12/18 |
Establish Title III Committee |
Project Dir.; VP Academic Affairs |
Identify and appoint individuals from key areas of the University |
A cohesive team representing all project stakeholders in place to provide guidance and input and to further ensure the progress of the project and its integration into the University |
11/18 |
12/18 |
Develop Title III Policies and Procedures Manual |
Project Dir. |
Follow established procedures and applicable federal laws/rules |
Ensures all project and other staff have a clear understanding of procedures and activities for successful mgmt..; provides consistent mgmt. guidance in the event of program staff changes |
11/18 |
1/19 |
Identify External Evaluator |
Project Dir. |
Follow MUW policies and procedures for contractual services |
External evaluator in place to conduct project evaluation |
2/18 |
3/19 |
Revise IE Algebra |
IE Math Developer; CTL Dir. |
Review current Intermediate Algebra curriculum; redesign course |
Improved success rates in redesigned course |
1/19 |
6/19 |
Develop Peer Mentor program; recruit Peer Mentors |
Project Dir.; SSC Retention Spec. |
Develop policies & procedures for program; begin recruiting peer mentors |
Peer mentors in place and prepared to assist at-risk students |
1/19 |
7/19 |
Purchase software to support web-based academic tutoring program |
Project Dir.; SSC Student Support Spec. |
Purchase software to support web-based academic tutoring; purchase system/software, train appropriate staff/faculty |
Web-based academic tutoring system ready to be integrated into current system (Banner) |
10/18 |
1/19 |
Implement pilot version of web-based academic tutoring program |
Project Dir.; SSC Student Support Spec. |
Provide web-based tutoring services on select number of courses |
Students have increased access to academic tutoring services via web-based access |
1/19 |
7/19 |
Develop programming for faculty & staff advisors on counseling |
Student Success Outreach Counselor |
Review current training/materials available to advisors on counseling; identify training needs; plan prof. dev. activities |
Advisor counseling program designs completed and training session dates are set for each semester |
1/19 |
5/19 |
Evaluate current faculty advising program |
Project Dir.; CTL Dir.; selected advisors |
Review description in University Bulletin; identify strengths/weaknesses; review exemplary programs; conduct focus groups of students/advisors; determine outcomes of advising |
Information from review of advising program and results from focus groups distributed to faculty advisors during Univ. convocation In addition to sharing, |
1/19 |
8/19 |
Purchase web-based degree audit and tracking system software |
Project Dir.; CIO; Registrar; Programmer/ Analyst |
Purchase Degree Works software to support web-based degree auditing & curriculum planning; purchase system/software; begin integration of software into current system |
Aids in academic advising & curriculum planning; tracking system identified and purchased; prepared to begin Banner integration |
1/19 |
8/19 |
Attend Title III Project Dir.’s meeting |
Project Dir. |
Follow MUW travel policies |
Increased knowledge related to project implementation |
3/19 |
4/19 |
Conduct quarterly formative evaluation activities |
Project Dir.; IE; Project Staff |
Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports |
Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation |
11/18 |
9/19 |
Conduct external evaluation activities |
Project Dir.; IE; External Evaluator |
Collect and analyze data; prepare APR; plan for next year |
Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence |
8/19 |
11/19 |
Year 2: 2019-20 |
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Train Peer Mentors; implement Peer Mentor Program |
Project Dir.; SSC Retention Spec.; Outreach Counselor |
Teach mentors communication skills, tutoring skills, campus & community resources; provide support services to at-risk students |
Peer Mentors trained and ready to work with at-risk students |
10/19 |
9/20 |
Professional development for IE instructors |
IE Math Developer; CTL Dir. |
Encourage collaboration between disciplines in intermediate education offerings; contract constant for training; provide grants to faculty to support curriculum updates and improvements |
Supports collaboration; encourages continual curriculum improvements |
10/19 |
12/19 |
Pilot redesigned IE Algebra course |
IE Math Developer |
Offer one section of redesigned IE Algebra course each semester; evaluate results of pilot sections |
Improved success rates in IE Algebra course |
10/19 |
7/20 |
Evaluate and expand web-based academic tutoring program |
Project Dir.; SSC Student Support Specialist |
Evaluate usage of web-based tutoring program by course and student type; determine courses in need of increased tutoring availability |
Ongoing needs of web-based tutoring pilot program determined; expansion of offerings implemented |
10/19 |
5/20 |
Train advisors on student adjustment issues and referral strategies |
Outreach Counselor; CTL Dir. |
Provide training for advisors and other relevant staff on selected dates throughout the academic year; provide individual faculty consultations |
Advisors have knowledge, skills, and materials to help student with adjustments issues and knowledge of referral services on campus and in the community |
10/19 |
5/20 |
Counseling outreach and education programming |
Outreach Counselor |
Provide outreach to campus community and targeted student pops. On college adjustment and wellness |
Campus community and students aware of services available through the Counseling Center; increased use of counseling services by at-risk student pop. |
10/19 |
5/20 |
Revise faculty advising program |
Project Dir., CTL Dir.; selected advisors |
Maintain strengths; identify new strategies; establish outcomes & eval. paradigm |
Univ. receives recommendations for revision of advising program; new faculty advising handbook created |
10/19 |
1/20 |
Select and train faculty advising fellows |
Project Dir.; CTL Dir.; selected advisors |
Prepare advising materials for training; select and train faculty advising fellows for Year 3 |
Advisor guide materials created for ongoing training of faculty advisors; faculty advising fellows prepared for supporting implementation of revised faculty advising program |
1/20 |
6/20 |
Continue integration of web-based degree audit & tracking system into Banner |
Project Dir., CIO; Registrar; Programmer/ Analyst |
Coordinate between Registrar, IT and Academic Affairs to integrate web-based degree audit system into Banner |
System installed and integrated into Banner |
10/19 |
5/20 |
Attend Title III Project Dir.’s meeting |
Project Dir. |
Follow MUW travel policies |
Increased knowledge related to project implementation |
3/20 |
4/20 |
Conduct quarterly formative evaluation activities |
Project Dir.; IR; Project Staff |
Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports |
Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation |
11/19 |
9/20 |
Conduct external evaluation activities |
Project Dir.; IR; External Evaluator |
Collect and analyze data; prepare APR; plan for next year |
Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence |
8/20 |
11/20 |
Year 3: 2020-21 |
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Expand Peer Mentor Program |
Project Dir.; SSC Retention Spec.; Outreach Counselor |
Add Peer Mentor positon; continue recruitment and training of Peer Mentors |
Larger cohort of Peer Mentos trained and providing services to full cohort of at-risk students |
10/20 |
6/21 |
Revise pilot sections of IE Algebra course |
IE Math Developer |
Offer one section of redesigned IE Algebra course each sem.; evaluate sections; prepare to expand offerings |
Improved success rates in IE Algebra course; redesigned course ready to be offered as replacement to original IE Algebra course |
10/20 |
12/20 |
Math faculty trained on new IE Algebra course |
IE Math Developer; CTL Dir. |
Dept.-wide training sessions and individual consultations provided to Math faculty on redesigned course |
Math faculty familiarized with methods used in redesigned IE Algebra course; ready to implement course as replacement to original IE Algebra course |
1/21 |
6/21 |
Prof. dev. for IE instructors |
IE Math Developer; CTL Dir. |
Review of updates for IE courses; continue grants in support of curriculum updates |
Supports collaboration; encourages continual curriculum improvements |
10/20 |
12/20 |
Evaluate & continue web-based academic tutoring program |
Project Dir.; SSC Student Support Specialist |
Evaluate usage of web-based tutoring program by course and student type; determine courses in need of increased tutoring availability |
Ongoing needs of web-based tutoring program determine; any needed changes to offerings implemented |
10/20 |
5/21 |
Integrate counseling outreach & education programming with faculty advisor training |
Outreach Counselor; CTL Dir.; Faculty Advising Fellows |
Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training |
Counseling education integrated into faculty advisor training; information included in faculty advisor handbook |
6/20 |
5/21 |
Train faculty advisors on revised academic advising program |
Project Dir.; CTL Dir.; Faculty Advising Fellows |
College-based faculty training, combined with Univ.-wide sessions and individual consultations on developmental advising methods & procedures |
Faculty advisors trained on developmental advising methods and procedures; Faculty Advising Fellows serving as college-based experts on developmental advising |
10/20 |
6/21 |
Train faculty and staff on web-based degree audit and tracking system |
Programmer/ Analyst; CTL Dir.; Registrar |
Provide targeted training sessions to key staff and faculty advisors on use of web-based degree audit and tracking system |
Key staff and advisors trained on use of web-based degree audit and tracking system |
10/20 |
6/21 |
Purchase updates for web-based degree audit and tracking system to aid in academic advising of transfer students |
Project Dir.; CIO; Registrar; Programmer/ Analyst |
Identify ideal system/software to support web-based degree auditing and curriculum planning for transfer students; purchase system/software; begin integration of software into current system |
Web-based transfer degree-audit and tracking software ready to be integrated into current system (Banner) |
10/20 |
2/21 |
Attend Title III Project Dir.’s meeting |
Project Dir. |
Follow MUW travel policies |
Increased knowledge related to project implementation |
3/21 |
4/21 |
Conduct quarterly formative evaluation activities |
Project Dir.; IR; Project Staff |
Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports |
Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation |
11/20 |
9/21 |
Conduct external evaluation activities |
Project Dir.; IR; External Evaluator |
Collect and analyze data; prepare APR; plan for next year |
Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence |
8/21 |
11/21 |
Year 4: 2021-22 |
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Redesigned IE Algebra course implemented campus-wide |
IE Math Developer; CTL Dir.; Math Faculty |
Offer redesigned IE Algebra course for all sections |
Improved success rates in IE Algebra course |
10/21 |
7/22 |
Professional development for IE instructors |
IE Math Developer; CTL Dir. |
Review of updates for IE courses, |
Supports collaboration; encourages continual curriculum improvements |
10/21 |
12/21 |
Continue Peer Mentoring program |
Project Dir., SSC Retention Specialist, Outreach Counselor |
Review results from previous year of program. Make adjustments to program and continue services. |
Increased retention and success rates for at-risk students. |
10/21 |
06/22 |
Continue counseling outreach and education programming for at-risk students. |
Outreach Counselor |
Provide outreach to campus community and targeted student populations on college adjustment and wellness. |
Campus community and students aware of services available through the Counseling Center. Increased use of counseling services by at-risk student population. |
10/21 |
05/22 |
Evaluate and continue web-based academic tutoring program |
Project Dir., SSC Student Support Specialist |
Evaluate usage of web-based tutoring program by course and student type. Determine courses in need of increased tutoring availability. |
Ongoing needs of web-based tutoring program determined. Any needed changes to offerings implemented. Increased use of academic tutoring by students. |
10/21 |
05/22 |
Continue to provide counseling outreach and education programming with faculty advisor training |
Outreach Counselor, CTL Dir., Faculty Advising Fellows |
Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training. |
Counseling education integrated into faculty advisor training. |
10/21 |
12/21 |
Provide continual training for faculty advisors on revised academic advising program |
Project Dir., CTL Dir., Faculty Advising Fellows |
College-based faculty training, combined with University-wide sessions and individual consultations on developmental advising methods and procedures. |
Faculty advisors maintain training on developmental advising methods and procedures. Faculty Advising Fellows serving as college-based experts on developmental advising. |
10/21 |
03/22 |
Integrate updates to web-based degree audit and tracking system into Banner. |
Project Dir., CIO, Registrar, Programmer/Analyst |
Coordinate between Registrar, Information Technology and Academic Affairs to integrate updates to web-based degree audit system into Banner. |
System updates installed and integrated into Banner. |
10/21 |
3/22 |
Train faculty and staff on updates to web-based degree audit and tracking system |
Programmer/Analyst, CTL Dir., Registrar |
Provide targeted training sessions to key staff and faculty advisors on updates to web-based degree audit and tracking system. |
Key staff and advisors trained on use of updates to web-based degree audit and tracking system. |
04/22 |
09/22 |
Attend Title III Project Dir.’s meeting |
Project Dir. |
Follow MUW travel policies |
Increased knowledge related to project implementation |
3/22 |
4/22 |
Conduct quarterly formative evaluation activities |
Project Dir.; IR; Project Staff |
Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports |
Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation |
11/21 |
9/22 |
Conduct external evaluation activities |
Project Dir.; IR; External Evaluator |
Collect and analyze data; prepare APR; plan for next year |
Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence |
8/22 |
11/22 |
Year 5: 2022-23 |
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Continue implementation of Redesigned IE Algebra course |
IE Math Developer; CTL Dir., Math Faculty |
Offer redesigned IE Algebra course for all sections. |
Improved success rates in IE Algebra course. |
10/22 |
9/23 |
Professional development for IE instructors (S1) |
IE Math Developer; CTL Dir. |
Review of updates for IE courses, continue grants in support of curriculum updates. |
Supports collaboration; encourages continual curriculum improvements |
10/22 |
05/23 |
Continue Peer Mentoring program |
Project Dir., SSC Retention Specialist, Outreach Counselor |
Review results from previous year of program. Make adjustments to program and continue services. |
Increased retention and success rates for at-risk students. |
07/22 |
9/23 |
Evaluate and continue web-based academic tutoring program |
Project Dir., SSC Student Support Specialist |
Evaluate usage of web-based tutoring program by course and student type. Determine courses in need of increased tutoring availability. |
Increased use of academic tutoring by students. |
10/22 |
9/23 |
Continue counseling outreach and education programming for at-risk students. |
Outreach Counselor |
Provide outreach to campus community and targeted student populations on college adjustment and wellness. |
Campus community and students aware of services available through the Counseling Center. Increased use of counseling services by at-risk student population. |
10/22 |
9/23 |
Continue to provide counseling outreach and education programming with faculty advisor training |
Outreach Counselor, CTL Dir., Faculty Advising Fellows |
Collaborate with appropriate faculty to provide counseling outreach training to faculty in tandem with faculty advising training. |
Counseling education integrated into faculty advisor training. |
10/22 |
9/23 |
Continue faculty advising program with training supports |
Project Dir., CTL Dir., Faculty Advising Fellows |
College-based faculty training, combined with University-wide sessions and individual consultations on developmental advising methods and procedures |
Faculty advisors maintain training on developmental advising methods and procedures. Faculty Advising Fellows serving as college-based experts on developmental advising. |
10/22 |
9/23 |
Attend Title III Project Dir.’s meeting |
Project Dir. |
Follow MUW travel policies |
Increased knowledge related to project implementation |
3/23 |
4/23 |
Conduct quarterly formative evaluation activities |
Project Dir.; IR; Project Staff |
Develop and administer appropriate assessment tools; collect and analyze data; prepare internal reports |
Qualitative and quantitative data collected and available to inform the project activities, reporting; formative assessment to help guide project implementation |
11/22 |
9/23 |
Conduct external evaluation activities |
Project Dir.; IR; External Evaluator |
Collect and analyze data; prepare APR; prepare final report |
Summative evaluation ensures valid assessment of implementation strategies, captures the impact of the project relative to objectives, and provides quantifiable evidence |
8/23 |
11/23 |
